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Frequently Asked Questions

How to approve the project?

The Admin has the responsibility of approving projects. The home page looks like this.




The admin clicks on ‘Estimate Approval’ (circled in red). The following page appears.



The admin clicks on ‘Review Estimate’ (circled in red) for the projects which are required to be approved. The following page appears.


Click on 'Project Estimate' (circled in red). The following page appears.


Enter the number of hours allocated by client in the top middle box (circled in red). After entering the number of hours allocated by client, click on ‘Go’ button (circled in green). Then click on ‘DART Approval’ (circled in orange) box.

How to approve the new task?

The Admin has the responsibility of approving new tasks. The home page looks like this.



The admin clicks on ‘New Tasks’ (circled in red). The link is for internal projects. The following page appears.


The admin clicks on ‘Review Additional Hours’ (circled in red) for the projects and project tasks which are required to be approved. The following page appears.


The admin clicks on ‘Approve new task’ (circled in red). The following page appears.


The status is showing approval pending. Click on the box next to ‘Select All’ (circled in red). A tick will appear. Alternatively, click on the small box beside ‘Approve’ (circled in orange). Then the admin clicks on the ‘Submit’ button (circled in green). Clicking on Submit will change the status to ‘Confirmed’.

How to check the productivity of employees?

The Admin can check the productivity given to other employees. The home page looks like this.



The admin clicks on ‘Productivity Data’ (circled in red). The following page appears.


The admin person can now select the name of the employee from the box ‘Select Member’ (circled in red), and the month from ‘Select Month’ (circled in green), and then click on the button ‘Go’ (circled in orange). Upon choosing the employee name and the month, the following page appears which shows the productivity data of the employee (circled in red).


How to track the login and logout time of employees?

In the above example only, the login time and logout time can be viewed in the final table, as shown below (circled in red).


How to track the IP address and device?

The home page looks like this.



The admin clicks on ‘IP Tracker’ (circled in red). The following page appears which shows all details with regards to IP address, device type, location etc.


How to send invoice/group invoice?

The home page looks like this.



The admin clicks on ‘Group Invoice’ (circled in red). The following page appears, which is the ‘Group Invoice’ home page.



In the above page, the admin can choose hourly or fixed by selecting the box, circled in red. Next, the admin can click on the ‘Click to send group invoice’ (circled in green) link to send group invoices to clients. The following page appears, when a link is clicked.



The admin can view the project payment details. He can choose whether the service tax needs to be exempted or not, by clicking on ‘Yes’ or ‘No’ (circled in red). The admin then needs to click on ‘Preview’ (circled in green) to view the bill, or ‘Cancel’ (circled in orange) to cancel sending the group invoice. Clicking on ‘Cancel’ will open the ‘Group Invoice’ home page. Clicking on ‘preview’ will open the following page.


The admin clicks on ‘Confirm’ (circled in red) to save the invoice, and on ‘Edit’ (circled in orange) to make changes to the invoice.


How to approve the updated task hours?

Once the analyst has entered updated hours in a task in his back office, the admin person has to approve it. The home page looks like this.


The admin clicks on ‘New Tasks Client’ (circled in red). The following page appears.


The tasks for which the updated hours need to be approved are circled in red. The admin now has to click on ‘Review Edited Hours’ link (circled in green). Clicking on the link will lead the admin to the following page.



The admin has to now click on ‘Approve edited hours’ link (circled in red). The following page appears.



The admin can either approve or decline the request. To approve, he has to click on the ‘Approve’ link (circled in red), and to decline, he has to click on the ‘Decline’ link (circled in green). The following page appears.


From where can I get the invoice list?

The home page looks like this.



The admin clicks on ‘Invoice List’ (circled in red). The following page appears which shows the list of invoices.



The invoice can be downloaded on your desktop by clicking on the PDF symbol (circled in red). Click on ‘Go Back’ button (circled in green) to go back to the previous menu.

How can I check the Employee’s Attendance?

The home page looks like this.



The admin clicks on ‘Employee Attendance’ (circled in red). The following page appears which shows the name of the employee, and the number of full days present, half days taken, total leaves taken, and total days present etc.


The admin person can also change the month by selecting another month from the ‘Select Month’ box (circled in red), and then clicking on the ‘Go’ button (circled in green).

How to check the account statement?

The home page looks like this.



The admin clicks on ‘Account Statement’ (circled in red). The following page appears.


The admin person can now select the client name from ‘Select Client’ box. The admin person can also select the date, source of funds, and add the amount, and description. Next he has to click on the ‘Submit’ button (circled in red).

How to register employees?

The home page looks like this.



The admin clicks on ‘Member Registration’ (circled in red). The following page appears.


The admin person can now make the necessary entries which includes entering member contact details. After this the admin has to click on the ‘Submit’ button (circled in red).

How can add the Hourly Rate for Hourly based projects?

The home page looks like this.




The admin clicks on ‘Add Price’ (circled in red). The following page appears.


Here, under the column ‘Hourly Rate’, (circled in red) the admin can enter the hourly rates in the boxes provided. Under the fixed price system, there will be no box given for entering hourly rates. After entering the hourly rates, the admin has to click on the adjacent ‘Save’ buttons (circled in green).

How can I disable the Employee access to this system?

The home page looks like this.


The admin clicks on ‘Member Activation’ link (circled in red). The following page appears.


By clicking on the Enable/Disable links (circled in red), the member access can be disabled or enabled.

How to change the project settings from admin?

The home page looks like this.



The admin clicks on ‘Admin Area’ link (circled in red). The following page appears.


The admin person can now make the changes required by clicking on the boxes and entering the changes required. All the boxes where changes can be made have been circled in red. Lastly, he has to click on the adjacent ‘Save’ buttons (circled in green).

15)How can I add office timing?

The home page looks like this.


The admin clicks on ‘Daily Hours’ link (circled in red). The following page appears.



The date can be selected from the ‘Select Date’ (circled in red) box. After selecting the date, the admin person has to click on the ‘Go’ button (circled in green). After selecting the date and clicking on go, the following page appears which shows the total amount of hours the employees should be present in office on that particular day. It shows for every workable day of the month, and shows the total hours also.




How to send job time estimate to client?

After the client posts a job and selects an account manager, the account manager or project lead analyst has to provide a job time estimate to the client. The analyst has to click on ‘Under Discussion’ to find the job, ‘Case Studies’ in this page. Then he has to click on the job ‘Case Studies’.



He has to click on ‘Estimate Project’ (circled in red) in the following page.



Next, the analyst has to click on ‘Add Tasks’ box (circled in red) to add task name and time.




Upon clicking on ‘Add Tasks’, the box shown above appears, where the analyst needs to add task name and hours, and click on ‘Get Approved’ button (circled in red). Analysts can add multiple tasks at the same time, by clicking on the ‘Multiple Tasks’ button (circled in orange). The analyst has to click on ‘Send to Client’ button after entering the initial job time estimation. The client approves of the time at his end, after which the analyst can begin the project.

How to add additional tasks?

After the initial job estimate has been sent to the client, the analyst may feel that more tasks have to be added to the project. In order to add additional tasks, the analyst first clicks on the job ’Case Studies’ under ‘My Projects’.


Simply click on ‘Add Tasks’ to add more tasks. The following page will appear. The analyst has to enter task name, and time to be allocated. He can click on ‘Multiple Tasks’ (circled in orange) button to add multiple tasks at the same time. He has to click on ‘Get Approved’ button (circled in red) to submit the new entries.


How to send messages to clients/team members?

Analysts have to first click on the job, related to which he has to send the message to clients/team members.


For example, the analyst clicks on the job, ‘Marketing articles’. The following page opens up. The analyst now has to click on ‘Project Inbox’ (circled in red).



The following page opens up. Here the analyst can enter the message, and select the recipient’s names from the drop down boxes. After which he needs to click on ‘Send’ (circled in red) to send the message.



From where I can add the team members to a project and how?

The analyst has to firstly click on the job, ‘Case Studies’.


The following page opens up. Next, the analyst has to click on ‘Project Schedule’ (circled in red).


The following page opens up, which shows there are 3 tasks available. Now, the analyst has to click on ‘Add Member’ button (circled in red) next to each task.


Upon clicking on ‘Add Member’, the following page is displayed.


The analyst has to now select the team member analyst, start date, end date and time in hours for the project and click on ‘Submit’ button. Multiple team members may be added for a single task also, by clicking on the button ‘Multiple Member’. This is how team members are added.

Where can I see the project schedule?

The analyst first clicks on the job ’Case Studies’ under ‘My Projects’. The following page appears. This is only the ‘Project Schedule’ page. Here the analyst can see the decided schedule of the project – how many tasks, and how much allotted time for each task.



How to see the progress of the project?

The analyst first clicks on the job ’Case Studies’ under ‘My Projects’. The following page appears, which at one glance, shows the project progress meter of all the projects.



Alternatively, the analyst can click on any one job for which he wants to view the project progress. The following page appears. The analyst has to click on ‘Project Progress’ (circled in red).



Upon clicking on ‘Project Progress’, the following page appears.


How to see the workload of the team members?

The analyst first clicks on the job ’Case Studies’ under ‘My Projects’. The following page appears.


Now, the analyst has to click on ‘Add Member’ button (circled in red) next to each task.


Upon clicking on ‘Add Member’, the following page is displayed.


The analyst has to click on a name of a team member to whom the work needs to be assigned, from the box ‘Select Analyst’. Once a name is selected, the following page appears.



The analyst can now click on ‘Workload’ (circled in red) to view the team member’s workload. The following page will appear which shows a calendar of events or the workload.



Alternatively, the analyst can simply click on ‘Events’ (circled in red) on the home page.



Clicking on it will lead the analyst to the following page. The team member for which workload needs to be viewed can be selected from the ‘Select Analyst’ (circled in red) box. Click on ‘Submit’ after selecting the team member’s name.



The following page appears, which shows the calendar of events or the workload.


How to give productivity to team members?

The project lead has the responsibility of giving productivity to team members. The analyst first clicks on the job ’Case Studies’ under ‘My Projects’. The following page appears.



If the analyst wants to give the team member 100% productivity, he can just click on the button ‘Ok’ (circled in red); as the boxes under ‘Productive Hours’ automatically consider the time entered. If the analyst wants to give lesser productivity to the team member, then the analyst can manually enter the time in the boxes under ‘Productive Hours’. After that, the analyst has to click on ‘Ok’ (circled in red). Following are two examples showing 100% productivity given, and lesser than 100% productivity given (circled in red).



How can the analyst check his productivity?

In the home page, the analyst can click on ‘Productivity Data’ (circled in red) button to view the productivity of team members.


The following page appears when the analyst clicks on it. This page shows the productivity data of the entire work done during the month chosen. The analyst can also change the month by selecting the month from the ‘Select Month’ box (circled in red), and then by clicking on ‘Go’ button.


How to pause/cancel the job?

The analyst can pause or cancel jobs. He has to first click on the job he would like to pause or cancel under ‘My Projects’. In this case, the analyst chooses the job ‘University Project’. The following page appears.


The analyst then clicks on ‘Project Inbox’ (circled in red). The following page appears.



The analyst can then click on ‘Pause Job’ (circled in orange) or ‘Cancel Job’ (circled in red).

How to update the task hours?

The analyst increase the hours allocated to tasks. He has to first click on the job he would like to pause or cancel under ‘My Projects’. In this case, the analyst chooses the job ‘Case Studies’. The following page appears.



The analyst has to just double click on the ‘Hours’ boxes (circled in red). The box becomes an editable box, where the analyst can change the hours entered. He has to then click on ‘Ok’. The following page appears which shows that the hours have been updated or changed.



The tasks are showing ‘Approval Pending’ (circled in orange) as the updated hours are yet to be approved by the Admin person.


How to make entries in the time sheet?

The analyst and all team members have to make entries in the time sheet every day. In the home page of the back office, the analyst clicks on ‘Timesheet’ link (circled in red).



The following page appears.



In order to make any new entries, the link ‘Timesheet’ (circled in red) has to be clicked. The following page appears. The analyst now has to add the date, time, project name, and project task name. Thereafter, he has to click on the ‘Submit’ (circled in red) button. By clicking on the button ‘Add’ (circled in orange), the analyst can add multiple entries at the same time. This is how entries are made in the timesheet.


How can I complete the existing project?

The analyst can ‘complete’ the jobs which have been completed, to remove it from the list of current jobs at hand. He has to first click on the job he would like to complete under ‘My Projects’. In this case, the analyst chooses the job ‘Marketing articles’. The following page appears.


The analyst then clicks on ‘Complete Project’ (circled in red). The following page appears which shows that the project has been completed (circled in red).


How can the analyst check his performance data?

The analyst has to click on ‘My Jobs’. The following page appears.



He can click on ‘My Performance’ link (circled in red) to see his performance. The following page appears. This page summarizes his till date performance in the company from the date of joining.


How can I check the messages? Will I get any alert for this?

As soon as the analyst opens his account, the page reveals that a new message has been delivered. The new message sent by the client is circled in red.



A new message notification (circled in green) has also been received as can be seen in the above screenshot. The number in red on the bell shows the number of new messages received.

How does the client post a new job or project?

Upon login, the client gets to see this page. The client can click on ‘Post Quick Job’ (circled in red) to post a new job.



Upon clicking on it, the client will get the following page.



The client has to select an Account Manager to whom the project is assigned to, enter the title of the project in the subject box, and add the description of the project. The client can then click on ‘Post’ (circled in red). The title of the job (in this case) is ‘Case Studies’. The Account Manager is the Project Lead Analyst.


What is Office Management Software? What is the distinct feature of it?

DART’s office management software lets you manage the complexities of back office work in a simple, easy and efficient manner. It manages both your projects and employees. The software is user friendly and can be accessed from anywhere. The most distinct feature of this office management software is that it is futuristic in nature, and is designed to address the needs of businesses in the future.

How it works?

Each project is divided into a number of tasks. Each project is led by a project lead, and has various team members who work on different tasks. Each project has a total amount of time assigned to it, which is divided amongst its tasks. The process is as follows –


• A project has to be first posted in the back office server. The project lead is assigned the project at this time.


• The project is then divided into tasks. At the same time, the number of hours assigned to each task is entered.


• After the tasks and the time required to finish the task are defined, each task is assigned to the project team members.


• The team members on an everyday basis enter their work done time as per the task undertaken by them.


This gives us the everyday progress of the project, as well as employee time.

Which operating systems are supported?

Windows, Linux, Mac OS

What is the browser specification to run this?

IE10+, Mozilla Firefox, Chrome

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